Managed Print Services

Managed Print Services

Managed Print Services: Optimize Your Office and Save Money

Do you know how much time and money are consumed by your in-house printing? Most companies don’t. It’sthe largest unmanaged expense category for many businesses, and can consume as much as 1% – 3% of some companies’ revenues. Organizations deal with many more documents today—both digital and printed—than ever before. That can make it hard to see the big picture of what your document production and storage are actually costing you.

Request a Managed Print Services Assessment and start saving money.

Our customers have cut their total printing costs by as much as 30% through our Managed Print Services (MPS) programs. With intelligent document management solutions from Engenius, you’ll reduce in-house printing costs while increasing employee productivity.

Checking Your Company’s DNA (Document Needs Analysis)
We begin with a comprehensive analysis of how your documents are produced, shared, printed and stored. We help you understand what your real costs are—something that can be hard to calculate given the many human factors and hidden expenses. We then provide a clear strategy for reducing expenses, eliminating waste and making documents available to the people who need them.

By optimizing your printer fleet, we can offer a low fixed-price, cost-per-page program that enables you to know exactly what you’re spending on printing each month. That often results in reducing the number of printers and copiers in your facility, which not only lowers your printing costs, but also reduces energy consumption and your environmental impact.

In addition to addressing printed document production, our electronic document software solutions offer many benefits that can reduce printing while making documents safe, secure and accessible, either stored locally on your servers or securely in the Cloud. Cloud storage offers the benefits of reducing storage hardware and related maintenance and energy costs. Cloud-based document storage and access also address disaster recovery and business continuity issues, while providing the security you need and regulators demand.

Getting Started with Managed Print Services (MPS)
We conduct a comprehensive assessment based on Lean Six Sigma methodologies to see how your business prints. Then we identify ways to

  • Improve employee-to-device ratios
  • Match printers with your business needs
  • Reduce the number and types of devices and supplies
  • Turn slow, paper-based processes (like routing and approvals) into automated, digital ones
  • Remove unnecessary steps from your print process

Because your business evolves over time, we continually monitor your printing activity to see if we can save you even more time and money.
Unmanaged PrintingMPS from Engenius
Unknown, uncontrolled costsPredictable costs
Toner cost is unpredictableFixed cost-per-page
Separate process for service and suppliesUnified service and supplies
Excess or unavailable suppliesSupplies always available as needed
Multiple vendors and suppliersSingle point of contact
Unknown print volumesDetailed monthly reporting and accounting

Managed Print Services (MPS) Fundamentals
Standardization
As organizations grow, it is common for new devices to be brought into service without old devices being taken out of service. In a mixed environment of old and new devices, the management of each of those devices can be very different. By standardizing device platforms, management of your printing equipment can be made much simpler. Moreover, end users will not need to learn how to operate multiple hardware types and can focus on their day-to-day tasks instead of wondering how to print their documents.

Consolidation
Employees like the personal convenience of desktop printers. Unfortunately, that personal convenience comes at the expense of the organization’s bottom line. Usually, the smaller the rated print volume on a particular device, the more expensive that device is. Small, personal printers can cost as much as four or five times that of departmental printing devices. By reducing the number of personal, desktop printers, not only will you eliminate the need to manage so many different devices, but the consolidation of the print volume can result in significant cost savings in toner, parts, and maintenance costs.

Location
Departmental printing devices are less expensive to operate than small, desktop printers. By positioning appropriately-sized workgroup printers and multifunction systems throughout your facility, you can increase efficiency as well as reduce overall cost.

Interested in learning how a Managed Print Services (MPS) program can help your company? Contact us at ecare@engenius.co.in

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